Basically, I'll be discussing here the enrollment process in College of Home Economics (CHE). All colleges follow the same enrollment steps but with some variations. The info graphic below shows the summary of the enrollment process (from CHE student council Facebook page).
If this is your first time to enroll, kindly read this catalog first from Office of the University Registrar (OUR): http://our.upd.edu.ph/files/catalogue/ACADEMIC%20INFORMATION.pdf .
If you have any questions/suggestions, please feel free to leave a comment.
Things to bring:
1. Form 5A - this is the primary document that you need to bring during enrollment period (see below). Your form 5A contains the following: enrollment status (Regular, Graduating, etc), subjects enlisted, remarks (any accountability to settle) and adviser's signature.
NOTE: In case you don't know where to download it, just go to crs.upd.edu.ph, log-in using your username and password, go to Preenlistment (at the left side), then print Form 5A.
2. Ballpen
3. Money
4. List of enlistment centers (in case you need to do manual pre-enlistment or prerog)
5. Water jug (avoid dehydration!)
6. For tuition fee loan: Valid ID of the guarantor (Original and photocopy), 1x1 ID picture
ENROLLMENT PROCESS
1. CRS PRE-ENLISTMENT
This crucial step is done before the actual enrollment period. Just go to crs.upd.edu.ph, log-in using your username, fill-out your student profile, click the Preenlistment tab (left side), then enlist the subjects you need.
When enlisting, you can rank the subjects according to priority (from most to least priority). However, ranking does not guarantee you to get these subjects after batch run. It really depends on your luck :)
There are two batch run processes during online preenlistment. You are lucky enough if you get all the subjects you needed during the first batch run. If not, there is still a second batch run however it's hard to get a subject at this point.
If you still need a subject and the online preenlistment already ended, you need to do a manual enlistment or prerog.
2. PRINT YOUR FORM 5A.
After the second batch run, you can now print your form 5A. Just go to crs.upd.edu.ph, then click print form 5A tab.
3. PREADVISING
Some colleges assign an adviser to a set of students, while others are not. In my college, the department will assign one adviser per degree program and year level. Before doing manual enlistment, you have to consult first with your adviser. There are two cases in this step:
1. If you got all the subjects you needed:
Your adviser just needs to sign your form 5A.
2. If you still need a subject:
Just tell what subject you are planning to take and your adviser will check the curriculum to ensure that subject is required/will be credited in your degree program.
[For old students]: Bring a copy of your grades from CRS page.
After advising, go to either 4.A enlistment/prerog or 4.B validation step.
4.A. MANUAL ENLISTMENT/PREROG STEP
Manual preenlistment (prerog) refers to the process where the student goes to an enlistment center (or directly to the professor) to get the subject s/he desires. These are the things that you need to take note of when doing a prerog:
1. Enlistment schedule
The university sets an enrollment schedule based on the enrollment status of the students. They usually post this at crs.up.edu.ph. This is how it looks like:
1st day of enrollment: Graduating students, Freshie students, Varsity students
2nd day of enrollment (morning): Regular TRICOLL students (students from CSSP, CAL and CS)
2nd day of enrollment (afternoon): Regular NON-TRICOLL students
3rd day of enrollment: Cross-registrants, non-degrees, special students
4th day of enrollment: All UP students
They are very strict when it comes to enrollment schedule so be sure to follow it :)
2. Enlistment centers
Stay tuned for any Facebook posts of college student councils re enlistment centers for different subjects.
3. Ways to prerog a subject
1. Manual prerog
- going to the enlistment center and enlisting the subject desired
2. Online prerog
- filling-out gdocs form to enlist MST subjects (like STS, Physics 10, etc)
3. Lottery
- the professor asks for the IDs of students doing prerog, then draw from that set of IDs to choose the lucky one
Note: If ever hindi ka talaga nakakuha ng subject during the enrollment period, pwede ka pa ring magprerog sa first day of class. Mas madali to kase hindi ka pipila KASO madami ring nagpreprerog so madami kang kaagaw (lalo na kapag MST) and usually, priority ng mga prof ay yung mga graduating students. Pero try mo pa rin. May kailangan ka ring tandaan kapag magpreprerog ka sa first day of class, either:
a. Validate your form 5A
As far as I know, there is a rule where the professor can remove a student that is not yet validated in the class AND absent during the first day. Make sure to validate your form 5A to lock the classes you've already enlisted and prevent the professor from removing you (in case you'll be absent during the first day due to prerog)
b. Validate and assess your form 5A
The assessor will print your form 5 and you need to pay the amount of money written on it. You cannot do prerog unless you pay the necessary amount at the cashier's office. After paying, students usually do add-mat (add matriculation) where you add a subject then pay the additional fee at the cashier's office.
Note: If you are planning to apply for tuition fee loan, do not do this step, just validate your form 5A.
Kase, kapag nagpa-assess ka agad, yung mga subjects na naenlist mo lang plus yung other fees ang macocover ng loan. Yung idadagdag mong subject, kailangan mong bayaran yun according sa STS mo. Sayang lang. Don't worry, palaging nag-eextend ang payment period :)
4.B. VALIDATION, ASSESSMENT, AND PRINTING OF FORM 5
Look for the checker and assessor for your department. Give your form 5A to the checker and wait for your form 5. Let your adviser sign your form 5 and fill-out an Enrollment Survey Form (ESF).
5. PAYMENT
If you have to apply for tuition loan, here are the steps:
1. Make sure that you already have your form 5.
2. Go to crs.upd.edu.ph.
3. Click Tuition loan application tab (left side).
4. Follow instructions sa page. Fill-out the tuition loan form and print it.
5. Attach your recent ID picture. (Yung sa thumb mark, pwedeng sa mismong OSSS ka na maglagay).
6. Go to Vinzons Hall, 3rd floor, OSSS, room 305. Submit the form.
7. If approved, you can now proceed to cashier's office.
Always check the crs page for any announcement regarding payment centers. It looks like this:
Note: I don't submit tuition loan application and pay my tuition during enrollment period due to long lines; I usually do it during the first week of class. It's hassle free.
May the odds be ever in your favor!
If this is your first time to enroll, kindly read this catalog first from Office of the University Registrar (OUR): http://our.upd.edu.ph/files/catalogue/ACADEMIC%20INFORMATION.pdf .
If you have any questions/suggestions, please feel free to leave a comment.
Things to bring:
1. Form 5A - this is the primary document that you need to bring during enrollment period (see below). Your form 5A contains the following: enrollment status (Regular, Graduating, etc), subjects enlisted, remarks (any accountability to settle) and adviser's signature.
NOTE: In case you don't know where to download it, just go to crs.upd.edu.ph, log-in using your username and password, go to Preenlistment (at the left side), then print Form 5A.
2. Ballpen
3. Money
4. List of enlistment centers (in case you need to do manual pre-enlistment or prerog)
5. Water jug (avoid dehydration!)
6. For tuition fee loan: Valid ID of the guarantor (Original and photocopy), 1x1 ID picture
ENROLLMENT PROCESS
1. CRS PRE-ENLISTMENT
This crucial step is done before the actual enrollment period. Just go to crs.upd.edu.ph, log-in using your username, fill-out your student profile, click the Preenlistment tab (left side), then enlist the subjects you need.
When enlisting, you can rank the subjects according to priority (from most to least priority). However, ranking does not guarantee you to get these subjects after batch run. It really depends on your luck :)
There are two batch run processes during online preenlistment. You are lucky enough if you get all the subjects you needed during the first batch run. If not, there is still a second batch run however it's hard to get a subject at this point.
If you still need a subject and the online preenlistment already ended, you need to do a manual enlistment or prerog.
2. PRINT YOUR FORM 5A.
After the second batch run, you can now print your form 5A. Just go to crs.upd.edu.ph, then click print form 5A tab.
3. PREADVISING
Some colleges assign an adviser to a set of students, while others are not. In my college, the department will assign one adviser per degree program and year level. Before doing manual enlistment, you have to consult first with your adviser. There are two cases in this step:
1. If you got all the subjects you needed:
Your adviser just needs to sign your form 5A.
2. If you still need a subject:
Just tell what subject you are planning to take and your adviser will check the curriculum to ensure that subject is required/will be credited in your degree program.
[For old students]: Bring a copy of your grades from CRS page.
After advising, go to either 4.A enlistment/prerog or 4.B validation step.
4.A. MANUAL ENLISTMENT/PREROG STEP
Manual preenlistment (prerog) refers to the process where the student goes to an enlistment center (or directly to the professor) to get the subject s/he desires. These are the things that you need to take note of when doing a prerog:
1. Enlistment schedule
The university sets an enrollment schedule based on the enrollment status of the students. They usually post this at crs.up.edu.ph. This is how it looks like:
1st day of enrollment: Graduating students, Freshie students, Varsity students
2nd day of enrollment (morning): Regular TRICOLL students (students from CSSP, CAL and CS)
2nd day of enrollment (afternoon): Regular NON-TRICOLL students
3rd day of enrollment: Cross-registrants, non-degrees, special students
4th day of enrollment: All UP students
They are very strict when it comes to enrollment schedule so be sure to follow it :)
2. Enlistment centers
Stay tuned for any Facebook posts of college student councils re enlistment centers for different subjects.
3. Ways to prerog a subject
1. Manual prerog
- going to the enlistment center and enlisting the subject desired
2. Online prerog
- filling-out gdocs form to enlist MST subjects (like STS, Physics 10, etc)
3. Lottery
- the professor asks for the IDs of students doing prerog, then draw from that set of IDs to choose the lucky one
Note: If ever hindi ka talaga nakakuha ng subject during the enrollment period, pwede ka pa ring magprerog sa first day of class. Mas madali to kase hindi ka pipila KASO madami ring nagpreprerog so madami kang kaagaw (lalo na kapag MST) and usually, priority ng mga prof ay yung mga graduating students. Pero try mo pa rin. May kailangan ka ring tandaan kapag magpreprerog ka sa first day of class, either:
a. Validate your form 5A
As far as I know, there is a rule where the professor can remove a student that is not yet validated in the class AND absent during the first day. Make sure to validate your form 5A to lock the classes you've already enlisted and prevent the professor from removing you (in case you'll be absent during the first day due to prerog)
b. Validate and assess your form 5A
The assessor will print your form 5 and you need to pay the amount of money written on it. You cannot do prerog unless you pay the necessary amount at the cashier's office. After paying, students usually do add-mat (add matriculation) where you add a subject then pay the additional fee at the cashier's office.
Note: If you are planning to apply for tuition fee loan, do not do this step, just validate your form 5A.
Kase, kapag nagpa-assess ka agad, yung mga subjects na naenlist mo lang plus yung other fees ang macocover ng loan. Yung idadagdag mong subject, kailangan mong bayaran yun according sa STS mo. Sayang lang. Don't worry, palaging nag-eextend ang payment period :)
4.B. VALIDATION, ASSESSMENT, AND PRINTING OF FORM 5
Look for the checker and assessor for your department. Give your form 5A to the checker and wait for your form 5. Let your adviser sign your form 5 and fill-out an Enrollment Survey Form (ESF).
5. PAYMENT
If you have to apply for tuition loan, here are the steps:
1. Make sure that you already have your form 5.
2. Go to crs.upd.edu.ph.
3. Click Tuition loan application tab (left side).
4. Follow instructions sa page. Fill-out the tuition loan form and print it.
5. Attach your recent ID picture. (Yung sa thumb mark, pwedeng sa mismong OSSS ka na maglagay).
6. Go to Vinzons Hall, 3rd floor, OSSS, room 305. Submit the form.
7. If approved, you can now proceed to cashier's office.
Always check the crs page for any announcement regarding payment centers. It looks like this:
Note: I don't submit tuition loan application and pay my tuition during enrollment period due to long lines; I usually do it during the first week of class. It's hassle free.
May the odds be ever in your favor!
